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GUIDELINES FOR NEW ZEALAND-AFRICA NON-GOVERNMENTAL ORGANISATIONS FACILITY (NZANGOF) Introduction
New Zealand's Official Development Assistance (ODA) to Africa has been aimed at South Africa and the countries in Southern and East Africa to which New Zealand is accredited. In the past, NZANGOF projects from other African countries have been considered and supported also. From 2003/04, following a review of NZAID's Africa programme, only five countries will be eligible for bilateral ODA, including NZANGOF which is part of the bilateral programme - Zimbabwe, Zambia, Mozambique, Kenya and Tanzania. New Zealand NGOs wishing to support projects in other African countries will need to apply for VASS funding or, if relevant, EMDR NGO funding. The NZAID programme for Africa places a particular emphasis on education, HIV/AIDs, food security and sustainable livelihoods. Capacity and institution building will be supported for projects that fall within those sectors. Preference is given to projects which target women and children, rural and urban poor and disadvantaged groups. Assistance to NGOs NGOs have played an important role in enhancing New Zealand's relationship with African countries through their connections with partner agencies operating in the region. NZAID wishes to build on these links by offering support to selected projects through the NZANGOF. In 2003/04, $326,250 has been set-aside for this purpose. The funding will be made available on a contestable basis. The deadline for applications is Monday 10 November 2003. There is no limit to the number of applications or projects that may be put forward for consideration, but no organisation may receive funding from the NZANGOF for more than one proposal per year in any one country (subject to satisfactory reporting on previous year's funding if relevant). Consideration will be given to projects of short and/or multi-year duration, with final allocations being dependent on the merits of the projects submitted and the availability of funding within the limitations of the amount available. The assessment panel will seek to ensure that among proposals that do meet the application criteria that there is diversity within the funding allocated. It is unlikely that more than $100,000 will be allocated to a single project in any one year, but NZAID, through the selection panel (see below), reserves the right to make a larger allocation if a project appears to be particularly worthy of support. Eligibility To have a project considered for funding the submitting organisation must be non-government, non-profit, efficiently managed, and clearly identified as a New Zealand organisation. All New Zealand NGOs are eligible to apply for NZANGOF funding as well as New Zealand branches of international NGOs. Applications submitted directly by African NGOs will not be accepted, even if a New Zealand partner is identified. If the submitting agency does not already have an approved organisational profile under the Voluntary Agency Support Scheme (VASS), the application should be accompanied by details of the agency's structure, a copy of its most recent audited financial statements, details of projects undertaken in the last two years with the partner agency utilising NZAID funding, and a summary of its relationship with the African partner agency where that party is not a branch of the same organisation. The organisational structure and history of the partner agency and financial statements should also be provided. If annual reports for either organisation are available these would be a useful adjunct to the application. Selection Process Selections will be made by a panel to be made up of two NZAID staff members (the Africa Programme Manager and the NGO Programme manager) and one NGO representative nominated by the Council for International Development. The concurrence of the Associate Minister of Foreign Affairs and Trade to these recommendations will be sought as appropriate. Criteria NZANGOF support is available for clearly defined projects, which have a specific budget. To be considered under this facility a project proposal will need to include evidence of a defined set of development activities with identifiable objectives, a start and finish date, and implementation plans. Solid developmental outcomes must be specified and accountability mechanisms, including monitoring and evaluation methods defined. NZANGOF funding is not available for general support for a partner agency's programme. In assessing project proposals the selection panel will take the following into account:
After the selection and approval of projects the Africa Programme Manager will forward letters outlining the terms and conditions of project approvals to the applicants. Upon acceptance of the terms and conditions of the grant payment will be actioned. Where a project is approved on a multiyear basis, annual payments will be made subject to satisfactory reporting and financial acquittals. Depending on the size of the approved project, the Ministry reserves the right to pay grants to one-year projects in instalments subject to satisfactory reporting. Reporting Requirements Agencies are expected to enter into early discussion with the Africa Programme Manager regarding any project implementation problems so that a suitable course of action can be agreed. An agency is required to submit a report on each project supported by the NZANGOF within one month of the conclusion of the project or at intervals specified in the agreed terms and conditions, using the form supplied when the project is approved. If the project is not completed within the specified timeframe an interim report must be submitted outlining reasons for the delay. In terms of accountability, it is essential that a detailed breakdown of actual expenditure measured against the proposed budget be included in the report with an explanation for significant variations. If the project comes in under budget the moneys remaining should be returned to NZAID. NZAID reserves the right to conduct its own evaluation of projects. Application Procedure Proposals should be submitted no later than 10 November to: Africa Programme Manager New Zealand Agency for International Development Private Bag 18901 WELLINGTON Phone: 64 4 439 8188 Fax: 64 4 439 8515 Email: barbara.williams@nzaid.govt.nz |
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