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GUIDELINES FOR NEW ZEALAND-AFRICA NON-GOVERNMENTAL ORGANISATIONS FACILITY (NZANGOF)

Introduction
The New Zealand Agency for International Development (NZAID) has allocated funding from its 'Other Africa' Programme to non-governmental organisations (NGOs) for projects with partner agencies in Africa through the New Zealand-Africa NGO Facility (NZANGOF). This facility recognises and seeks to build on NGOs relationships with partner agencies and input they have already had in the region.

Background
The vision of NZAID is to achieve a safe and just world free of poverty. Poverty elimination is NZAID's central focus. Our work on poverty elimination addresses:

  • Extreme poverty - an inability to meet basic needs, frequently intergenerational;
  • Poverty of opportunity - where opportunities to participate in economic, social, civil and political life are seriously limited;
  • Vulnerability to poverty - where individuals, communities and countries are particularly vulnerable to circumstances likely to damage their livelihoods;
  • Ability to meet basic needs; and,
  • Ability to participate actively in economic, social, civil and political life.
NZAID supports activities that contribute most effectively to poverty elimination. This happens at many levels - from working with civil society and communities at the grass roots to support for the development of national, regional and international policy frameworks.

New Zealand's Official Development Assistance (ODA) to Africa has been aimed at South Africa and the countries in Southern and East Africa to which New Zealand is accredited. In the past, NZANGOF projects from other African countries have been considered and supported also. From 2003/04, following a review of NZAID's Africa programme, only five countries will be eligible for bilateral ODA, including NZANGOF which is part of the bilateral programme - Zimbabwe, Zambia, Mozambique, Kenya and Tanzania. New Zealand NGOs wishing to support projects in other African countries will need to apply for VASS funding or, if relevant, EMDR NGO funding.

The NZAID programme for Africa places a particular emphasis on education, HIV/AIDs, food security and sustainable livelihoods. Capacity and institution building will be supported for projects that fall within those sectors. Preference is given to projects which target women and children, rural and urban poor and disadvantaged groups.

Assistance to NGOs
NGOs have played an important role in enhancing New Zealand's relationship with African countries through their connections with partner agencies operating in the region. NZAID wishes to build on these links by offering support to selected projects through the NZANGOF. In 2003/04, $326,250 has been set-aside for this purpose. The funding will be made available on a contestable basis. The deadline for applications is Monday 10 November 2003.

There is no limit to the number of applications or projects that may be put forward for consideration, but no organisation may receive funding from the NZANGOF for more than one proposal per year in any one country (subject to satisfactory reporting on previous year's funding if relevant). Consideration will be given to projects of short and/or multi-year duration, with final allocations being dependent on the merits of the projects submitted and the availability of funding within the limitations of the amount available. The assessment panel will seek to ensure that among proposals that do meet the application criteria that there is diversity within the funding allocated. It is unlikely that more than $100,000 will be allocated to a single project in any one year, but NZAID, through the selection panel (see below), reserves the right to make a larger allocation if a project appears to be particularly worthy of support.

Eligibility
To have a project considered for funding the submitting organisation must be non-government, non-profit, efficiently managed, and clearly identified as a New Zealand organisation. All New Zealand NGOs are eligible to apply for NZANGOF funding as well as New Zealand branches of international NGOs. Applications submitted directly by African NGOs will not be accepted, even if a New Zealand partner is identified.

If the submitting agency does not already have an approved organisational profile under the Voluntary Agency Support Scheme (VASS), the application should be accompanied by details of the agency's structure, a copy of its most recent audited financial statements, details of projects undertaken in the last two years with the partner agency utilising NZAID funding, and a summary of its relationship with the African partner agency where that party is not a branch of the same organisation. The organisational structure and history of the partner agency and financial statements should also be provided. If annual reports for either organisation are available these would be a useful adjunct to the application.

Selection Process
Selections will be made by a panel to be made up of two NZAID staff members (the Africa Programme Manager and the NGO Programme manager) and one NGO representative nominated by the Council for International Development. The concurrence of the Associate Minister of Foreign Affairs and Trade to these recommendations will be sought as appropriate.

Criteria
NZANGOF support is available for clearly defined projects, which have a specific budget. To be considered under this facility a project proposal will need to include evidence of a defined set of development activities with identifiable objectives, a start and finish date, and implementation plans. Solid developmental outcomes must be specified and accountability mechanisms, including monitoring and evaluation methods defined. NZANGOF funding is not available for general support for a partner agency's programme.

In assessing project proposals the selection panel will take the following into account:
  • The project must be consistent with NZAID policy statement;
  • The project should benefit those who suffer poverty, who are under?privileged or disadvantaged;
  • The project should be communal rather than individual in focus;
  • An appraisal of the intended project should have been carried out to ensure that it is economically sound and well defined as to size and duration;
  • The goal, objectives, outputs and outcomes of the project should be clear, realistic and sustainable;
  • The project should be administratively viable and those responsible for it should possess the necessary qualifications, competence and experience to ensure its sound management;
  • Members of the community should be involved at all stages of the projects appraisal, design, implementation and evaluation, and evidence of their participation in the design of the proposal should be included;
  • Where expatriates are involved in the project there should be incorporated a training component to ensure that it can continue without reliance on expatriate involvement. Funding is not available for international travel or expatriate salary expenses unless it can be justified with reference to other criteria;
  • The project should be environmentally sound and encourage sustainable use of natural resources;
  • The project should contribute to community self-reliance. Preference will be given to projects, which attempt to address the causes of poverty rather than the symptoms. Additional weighting will be given to projects that work to change exploitative or unjust situations;
  • The project will include gender analysis of roles and responsibilities and ensure that women are involved in the decision making at all stages of the project cycle;
  • Monitoring and evaluation systems should be built into the project design;
  • Where a project has attracted funding from other areas of NZAID these should be identified and the nature of the funding explained.
Payment of Grants
After the selection and approval of projects the Africa Programme Manager will forward letters outlining the terms and conditions of project approvals to the applicants. Upon acceptance of the terms and conditions of the grant payment will be actioned. Where a project is approved on a multiyear basis, annual payments will be made subject to satisfactory reporting and financial acquittals. Depending on the size of the approved project, the Ministry reserves the right to pay grants to one-year projects in instalments subject to satisfactory reporting.

Reporting Requirements
Agencies are expected to enter into early discussion with the Africa Programme Manager regarding any project implementation problems so that a suitable course of action can be agreed.

An agency is required to submit a report on each project supported by the NZANGOF within one month of the conclusion of the project or at intervals specified in the agreed terms and conditions, using the form supplied when the project is approved. If the project is not completed within the specified timeframe an interim report must be submitted outlining reasons for the delay.

In terms of accountability, it is essential that a detailed breakdown of actual expenditure measured against the proposed budget be included in the report with an explanation for significant variations. If the project comes in under budget the moneys remaining should be returned to NZAID.

NZAID reserves the right to conduct its own evaluation of projects.

Application Procedure
Proposals should be submitted no later than 10 November to:

Africa Programme Manager
New Zealand Agency for International Development
Private Bag 18901
WELLINGTON
Phone: 64 4 439 8188
Fax: 64 4 439 8515
Email: barbara.williams@nzaid.govt.nz


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